Communications & Projects Coordinator, United States Olympic Committee
Provide project-based support to the Chief of Sport Performance & NGB Services, including communications and event coordination. Provide professional and executive-level administrative support to the Chief.
Duties & Responsibilities
Communications & project coordination (60%)
- Work cross-departmentally to coordinate high-level special projects as assigned by the Chief, including deliverables set forth in the annual USOC strategic initiatives.
- Serve as primary communications point of contact for the Chief, including serving as primary copy editor for all internal and external communications, presentations, reports and projects.
- Conceptualize and build presentations, memos and correspondence for internal and external stakeholders, including executive- and board-level projects.
- Communicate across multiple divisions to track and report on key milestones as identified by the Chief and through the operating plan.
- Aid the Chief in day-to-day project management tasks, including managing multiple deadlines across multiple executive-level stakeholders.
- Regularly liaise with USOC chief executives, National Governing Body leadership and international governing body officials.
- Attend meetings, take notes, create action items, and coordinate follow-through on behalf of the Chief.
- Anticipate the needs of the Chief and proactively provide support and resources to address issues; handle non-routine matters with minimum instruction.
- Provide executive administrative and operational support to the Chief: manage his/her calendar and meeting schedule, coordinate domestic/international travel and assist with meetings and daily office operations. Assist the Chief in monitoring his/her schedule to follow timelines and meet key deadlines. Act as the first point of contact for the Chief.
- Manage expense reports, contract routing and invoice payment on behalf of the Chief.
- Prepare and manage confidential information; communicate and distribute the material only to its intended audience.
- Develop and maintain accurate filing systems and compliance with USOC records retention policy.
- Assist with other duties as assigned.
Minimum Qualifications Required
- Bachelor’s degree in Communications, Business Administration, Sport Management or related field
- 1-3 years of professional experience; knowledge of Olympic Movement and experience managing confidential information. Preferred: previous communications experience.
- Proven ability to complete projects and execute on specific tasks
- Demonstrated ability to work with sensitive information
- Demonstrated attention to detail and decision-making skills to respond to high-pressure situations
- Exceptional writing and editing skills
- Demonstrated time management skills and ability to meet deadlines
- Strong customer service skills and ability to work with high-level executives
- Experience with Microsoft Office Suite
- Ability to work with people from a variety of diverse backgrounds
- Skill in establishing and maintaining effective working relationships
- Demonstrated accountability and transparency in producing quality, error-free materials that are consistent with USOC expectations as a steward of the Olympic Movement
Tools, Equipment, & Conditions
- Standard office equipment
- Office environment on multi-building site
- Non-traditional work hours and schedule as required
- Prolonged sitting and use of hands/wrists
- Some travel
- Some extended hours
- Regular attendance at work is an essential job function