Communications & Projects Coordinator

Communications & Projects Coordinator, United States Olympic Committee

Summary
Provide project-based support to the Chief of Sport Performance & NGB Services, including communications and event coordination. Provide professional and executive-level administrative support to the Chief.

Duties & Responsibilities

Communications & project coordination (60%)

  1. Work cross-departmentally to coordinate high-level special projects as assigned by the Chief, including deliverables set forth in the annual USOC strategic initiatives.
  2. Serve as primary communications point of contact for the Chief, including serving as primary copy editor for all internal and external communications, presentations, reports and projects.
  3. Conceptualize and build presentations, memos and correspondence for internal and external stakeholders, including executive- and board-level projects.
  4. Communicate across multiple divisions to track and report on key milestones as identified by the Chief and through the operating plan.
  5. Aid the Chief in day-to-day project management tasks, including managing multiple deadlines across multiple executive-level stakeholders.
  6. Regularly liaise with USOC chief executives, National Governing Body leadership and international governing body officials.

Administration (40%)

  1. Attend meetings, take notes, create action items, and coordinate follow-through on behalf of the Chief.
  2. Anticipate the needs of the Chief and proactively provide support and resources to address issues; handle non-routine matters with minimum instruction.
  3. Provide executive administrative and operational support to the Chief: manage his/her calendar and meeting schedule, coordinate domestic/international travel and assist with meetings and daily office operations. Assist the Chief in monitoring his/her schedule to follow timelines and meet key deadlines. Act as the first point of contact for the Chief.
  4. Manage expense reports, contract routing and invoice payment on behalf of the Chief.
  5. Prepare and manage confidential information; communicate and distribute the material only to its intended audience.
  6. Develop and maintain accurate filing systems and compliance with USOC records retention policy.
  7. Assist with other duties as assigned.

Minimum Qualifications Required

     Education:

  • Bachelor’s degree in Communications, Business Administration, Sport Management or related field

     Experience:

  • 1-3 years of professional experience; knowledge of Olympic Movement and experience managing confidential information. Preferred: previous communications experience.

     Skills:

  • Proven ability to complete projects and execute on specific tasks
  • Demonstrated ability to work with sensitive information
  • Demonstrated attention to detail and decision-making skills to respond to high-pressure situations
  • Exceptional writing and editing skills
  • Demonstrated time management skills and ability to meet deadlines
  • Strong customer service skills and ability to work with high-level executives
  • Experience with Microsoft Office Suite
  • Ability to work with people from a variety of diverse backgrounds
  • Skill in establishing and maintaining effective working relationships
  • Demonstrated accountability and transparency in producing quality, error-free materials that are consistent with USOC expectations as a steward of the Olympic Movement

Tools, Equipment, & Conditions

  • Standard office equipment
  • Office environment on multi-building site
  • Non-traditional work hours and schedule as required
  • Prolonged sitting and use of hands/wrists
  • Some travel
  • Some extended hours
  • Regular attendance at work is an essential job function

Learn more and apply.

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