Below you will find brief updates on the progress of the Standing and Temporary Operational Groups. If you would like more information, you can find meeting summaries, including those of the College Operational Leadership Team (COLT) and additional information by visiting the website and clicking on your group of interest.
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Standing Operational Group Updates
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The Enterprise Risk Management (ERM) SOG reviewed the risk management 101 presentation and the Spring 2024 prioritized risks heat map exercise. They identified risk owners for the prioritized risks and discussed mitigation plans.
The Incident Management Team (IMT) subgroup within ERM completed a tabletop exercise developed for Global Education and incorporated into IMT. The team also discussed a flooding exercise for campus. A follow-up includes gauging required supplies. Dr. Bruder and Luke Scott are working with Rachel Hardison on an updated Animal Welfare Disaster Preparedness & Management Plan. The IACUC-Institutional Animal Care and User Committee requires the college to have an emergency plan for any live animals or colonies on campus.
The Student Support Operational Group (SSOG) launched on Oct. 9 with an all-member meeting in Gates Common Room. The meeting included a charge from the Associate Vice President for Student Success and breakout sessions where subgroups met to strategize how to begin work on their annual goals.
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Temporary Operational Group Updates
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The Campus Accessibility TOG is working on compiling a list of current tools and trainings regarding accessibility that have occurred on campus or are available for our community. Once compiled, they will determine where there are gaps and develop a strategic plan for addressing those gaps. If members of the campus have any input, please feel free to reach out to Sara Rotunno.
The Parking TOG is working with Park Mobile for visitor parking dispersed throughout campus parking lots. More information to come before this is rolled out in Block 4. Communications is assisting in the redesign and consolidation of the Parking website.
The Sustainability TOG wrapped up interviews with consulting firms for the campus energy master plan on Friday, Oct. 25. They expect to have a recommendation prior to Fall Break.
The Summer Student Program Logistics TOG has clarified and documented logistical processes for supporting summer programs and identified policies, training, and processes that need additional clarification.
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International Student & Scholar Services (ISSS)
ISSS supports international students, exchange visitors, and faculty with immigration advising and cultural adjustment. They also serve as a college compliance office for immigration matters related to students and scholars. ISSS will transition from the Center for Global Education and Field Study to an office within the Student Life Division on Jan. 1, 2025 to enhance support for students in finding their place at CC.
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EpiPen Policy
Colorado College acknowledges the importance of prompt response to anaphylaxis, a severe and potentially life-threatening allergic reaction. In compliance with Colorado Senate Bill 23-299, also known as Sydney Meegan’s Law, Colorado College has established protocols for the acquisition, storage, training, and utilization of epinephrine auto-injectors across campus. The primary objective is to ensure the safety and well-being of individuals susceptible to anaphylaxis within the CC community. This policy applies to all staff, faculty, and relevant personnel at Colorado College regarding the acquisition, storage, training, and use of epinephrine auto-injectors in response to Colorado Senate Bill 23-299, Sydney Meegan’s Law.
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Nondiscrimination and Title IX Policy and Procedures
The proposed policy seeks to balance Colorado College’s obligations to comply with Federal and State laws with our own institutional values. In doing so, the policy realigns the College’s approach to addressing Title IX complaints as well as other complaints of discrimination or harassment into a single comprehensive process. This single policy will replace both the Interim Nondiscrimination and Anti-Harassment Policy and Procedures, and the Interim Title IX Grievance Procedures as they currently exist.
Major Changes:
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- Increased transparency through clearer and more thoroughly outlined resolution procedures.
- Mitigation of biases through the implementation of three-person hearing panels to adjudicate all complaints formally investigated by the College.
- Clearer definitions of what behavior will violate the policy, particularly with regards to retaliation.
- Streamlining of resolution by bringing all discrimination and harassment complaints under the same set of procedures.
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While the College is unable to fully implement all changes to Title IX made by the Biden Administration this year due to legal injunctions, we have chosen to adopt many of the requirements which we feel are in line with our institutional values and commitments. Additional updates to this policy will be required to ensure compliance with any changes in Federal and State regulations.
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Student Time Off, Withdrawal, and Reinstatement Policy
The recommended changes to the Student Time Off, Withdrawal, & Reinstatement Policy at Colorado College aim to enhance flexibility, ensure consistent application, and promote equity in academic planning.
Key improvements:
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- Clearer definitions and terminology for student absences and status levels.
- Increased flexibility for part-time study while maintaining full-time enrollment expectations.
- Improved enforceability by acknowledging and formalizing common student practices regarding single-block absences.
- Streamlined procedures using online forms and clear deadlines.
- Clear distinction between student-initiated and institution-initiated leaves of absence.
- Maintained eight-block maximum for time away, ensuring consistent degree progress.
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These changes balance student needs with accountability, improve tracking, and enhance policy effectiveness.
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Student Accounts and Financial Holds Policy
Clear policies on student accounts and financial holds ensure equitable support and compliance with state and federal guidelines. This policy outlines how students may obtain transcripts or diplomas and gives information about the instances where student debt impacts obtaining a transcript or diploma. It also provides guidance about when a debt would impact students’ ability to view grades and from adding or dropping a class after pre-registration. Amounts outstanding leading to financial suspension and the point at which the College may refer delinquent debts to a third-party collection agency are also stated.
Students and former students are reminded that they can establish payment plans and payment arrangements to allow payment of a debt owing over time. There are also options available to help individuals get back on track financially.
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