Supervisors’ Role in Supporting Leave
Leave Conversations
Supervisors should listen when employees mention medical needs, time away, or potential leave, and promptly refer them to Human Resources. Supervisors should not attempt to interpret policy, determine eligibility, or manage medical documentation on their own.
Ensure Policy-Aligned Leave Use
When an employee is out for an extended period or has qualified for a leave type, supervisors should help ensure the employee is using the appropriate leave category and following the required steps.
Maintain Confidentiality
Employee privacy is critical. Supervisors should not share medical or personal details with others. At times, supervisors may ask the employee what (if anything) they are comfortable sharing with the team—and keep it minimal.
Support Intermittent Leave Communication
Employees on intermittent leave (including intermittent FMLA) must notify their supervisors when they are out and ensure their time entries are accurate. Clear communication keeps records consistent and helps teams plan coverage.
HR Is Here to Help
Employees and supervisors should not navigate leave policies on their own. HR is available to answer questions, clarify requirements, and guide both employees and supervisors through the process.
For more detailed guidance, please refer to the policies for Colorado College Family and Medical Leave and Colorado Family Leave, or contact us at HR@coloradocollege.edu“>HR@coloradocollege.edu with any questions.