Celebrating Jane Turnis’ Retirement

April 2023 People Connections – Human Resources Newsletter

A Note from Ryan Simmons

HR has been working hard to enhance the services we offer our employees at CC. We are committed to documenting, communicating, and enhancing our processes to better serve you.

Until recently, we have been about 30% below our pre-pandemic staffing, and have been prioritizing your immediate needs. I’m happy to announce that we have backfilled the following positions:

  • Kaelibeth Rose, administrative assistant, will be your immediate point of contact if you need help from HR.
  • Missy Liu, Talent Acquisition Specialist, will be helping to document and enhance our Talent Acquisition processes and support search committees. She will help deepen an antiracist approach to our staff selection.
  • Ginger Jurecka-Blake, AVP of Workplace Culture, will partner with Sara San Souci and Matt Cherry in revamping our Hiring, Development, and Performance Management processes.
Our compensation team has been assessing and reviewing our overall approach to compensation. Updates have been shared at this block’s Roadshow, In the Loop, and will come in our next newsletter.

Staff and faculty continue to rate our benefits as a highlight of their experience at Colorado College. This newsletter will highlight how you can get the most out of these great benefits.

Thank you,

Ryan

Meet Gina Lujan, Benefits Manager
ID: Woman of color with shoulder length hair and glasses, wearing a black and red floral shirt, looking into the camera, standing in front of a brown wall
Gina was raised in El Paso, Texas. She lived in Hawaii and worked at Hawaii Pacific University for 13 years before moving to Colorado and joining Colorado College in March, 2006. Gina holds a BA in Human Services and a MA in Human Resource Management.  She manages benefits, including workers compensation and employee leave for CC.

If you weren’t able to attend the benefits fair on April 20, Gina has this tip for you: If you use vision benefits, before your next appointment log into the EyeMed member portal and click on Special offers.  The offers you find are stacked on top of your regular EyeMed vision benefits!

Other Benefits Fair Highlights

“Thanks for putting together the benefits fair!” said Lisa Hess Ruth, an attendee of this year’s benefits fair. “I was able to talk directly with representatives to resolve a long outstanding dental claim and was reminded that travel assistance covers dependents studying abroad. Also, great to chat with the HR staff and meet new people in the department!”

Another attendee, Jane Byrnes said, “I really enjoyed participating in the fair this year. It’s helpful to check-in with the many vendors who provide our benefits so I can stay updated on their services. I learned that we have a new vendor for Flexible Spending Account and I plan to enroll this year.”

Jeff C. commented, “I am so happy I decided to attend the benefits fair. Friendly faces from the moment I entered. Representatives made it effortless and easy to ask questions and I learned something from each of them. Talking to someone in person is a lot easier than over the phone, which was wonderful. Thanks to all the HR staff for such a nice event. Snacks were a nice surprise!”

Benefits OPEN ENROLLMENT is coming, May 1-31, 2023. Open enrollment is an online process through the eBenefits portal and MUST be completed before May 31. This is your opportunity to add, delete, or change any of your benefits. Watch for communications on May 1st with the open enrollment booklet and instructions.

Other benefit tips:

– Identifying your beneficiaries for Life insurance and Retirement

– View and update your life insurance beneficiaries 24/7 in eBenefits.

– Update Retirement beneficiaries at our TIAA site.

Cigna now offers identity theft protection for employees who participate in the medical plan.

Performance Review Reminders

  • Employee self-assessments should be completed and with supervisors now.
  • The window for submitting feedback on supervisors closed March 31.
  • Supervisors should be completing evaluations and meeting with employees during the month of April.
  • Performance evaluation forms are due to HR by May 5. Please submit them to ccperformance@coloradocollege.edu.
  • Employees with a rating of ‘does not meet expectations’ who want to appeal must notify their supervisor and HR prior to May 12.
  • Supervisors should notify HR if any employee will be marked as ‘does not meet expectations’.
  • You can find the forms and helpful resources on the HR website.

Did you know?

Mark your calendar!

  • Benefits Open Enrollment in May: this is your time to make any benefit changes you may want for 2023-24. Benefits eligible employees should watch for an email with the open enrollment booklet soon.
  • May 5: completed performance evaluations should be submitted to ccperformance@coloradocollege.edu” style=”font-weight: normal;font-weight: normal;color: #7a6646;text-decoration: underline;color: #7a6646;text-decoration: underline”>ccperformance@coloradocollege.edu.

Job Opening Spotlight

Do you know someone who loves working in a book arts studio and is dedicated to education through the arts and histories of the book? A Printer of the Press position is open at Colorado College. This position leads The Press in all aspects of its mission: informing the college and larger local and national communities of our press’s presence and capabilities, working individually and with artists to create printed artworks, inviting students to learn to use its suite of distinguished printing tools, developing The Press’s relations with faculty, teaching courses and workshops across many disciplines, and collaborating with the college library. Interested applicants can see more details here.

Benefits Highlight

This section highlights a benefit that is frequently marked as “did not know about this” on our exit survey.

 

Life Insurance 
The college provides benefits-eligible employees with basic term life insurance and Accidental Death & Dismemberment Insurance (ADD) in an amount equal to 1.5x their pay at no cost to the employee. This benefit is automatically assigned to every eligible employee.  The employee just has to name a beneficiary. Did you know that your life insurance incudes travel assistance?  You can see more about that here.

Additional voluntary life insurance and voluntary accident insurance for employees and their dependents is available! If you are interested, please review the benefits booklet for details and sign-up during open enrollment. The voluntary life insurance for employees is based on age and pay and the premium increases as those go up.
Pulse Survey
In our last survey:
  • We were asked about how to stay in touch with the comings and goings at CC. You can see a list of new employees and Tiger Service Award employees on the CC Single Sign On page.
  • 70% of respondents said they think pay should be tied to performance evaluations. What do you think?
Please follow this link to answer another very short survey!
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A Daily Digest for Colorado College

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Commencement celebrations are just over a month away!

Commencement celebrations are just over a month away!

Class of 2023 Quote: “Caring for myself is not self-indulgence, it is self-preservation, and that is an act of political warfare.” – Audre Lorde

It’s hard to believe, but our seniors are in their final few weeks at Colorado College! Commencement is set for Sunday, May 28, at 8:30 a.m., in Ed Robson Arena.

As we head into the final block of the academic year, and the flurry of year-end activity that comes with it, here is the need-to-know Commencement information for the campus community:

Volunteers Needed

We’re in need of faculty, staff, and student volunteers to support Commencement events. Serving as a volunteer gets you access to Ed Robson Arena for the ceremony, even if you’re not a ticketed guest of a graduate (and for current students, volunteering allows you to stay on campus for a few more days). Email Brenda Soto at bsoto@coloradocollege.edu for more information and specific opportunities.

Faculty Registration
Faculty members must register in advance to march in Commencement 2023 events, including Honors Convocation, Baccalaureate, and the Commencement ceremony. Click here to register.

Ticket Information

A limited number of standing-room-only guest tickets will be available for staff and non-marching faculty after May 22, once students have claimed all the guest tickets they need. More details about how to access tickets will follow closer to the date.

Livestream Information

For family, friends, and members of the campus community who are not attending Commencement or Baccalaureate in person, both ceremonies will be livestreamed at www.coloradocollege.edu/commencement. Honors Convocation, which takes place on May 16, will be livestreamed at www.coloradocollege.edu/live.

Parking, Accessibility, and Venue Details

  • Ed Robson Arena has a clear bag policy, which will be enforced during Commencement weekend. Only clear bags and small clutch-sized purses will be allowed at entry. For more details on this policy, click here.
  • All Commencement attendees may park anywhere on campus (no fees or permits apply), except the first floor of the Ed Robson Arena parking garage on East Dale St., which is reserved as accessible parking for those with limited mobility.
  • Sign language interpreters will be onstage and visible from the jumbotron in Ed Robson Arena. Guests may also view captions on their mobile devices by pulling up the livestream at coloradocollege.edu/commencement.
  • American Medical Response will be located at Guest Services in the arena.

Additional Commencement weekend festivities include:

  • President’s Reception: Immediately following the Commencement ceremony on Sunday, May 28, on Tava Quad until 1 p.m.
  • Departmental Receptions: Click here for dates, times, and locations of all academic department-specific receptions, most of which take place after Baccalaureate on May 27. Invitations are sent from each department.

Baccalaureate Blessings

Students, faculty, and staff are invited to share their well wishes and words of celebration for graduates as part of this special Colorado College tradition. Together, these messages form a communal blessing, sharing both individual and collective love, blessing, and hope for the graduates as they journey forth from Colorado College. Submitted messages will be displayed during the Baccalaureate ceremony on May 27, as well as online. Click here for instructions and ideas for how to submit a message!

Final details and reminders will be shared via email one week prior to Commencement. In the meantime, the full weekend schedule and the most up-to-date information is at www.coloradocollege.edu/commencement. We look forward to honoring our seniors and their accomplishments!
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Commencement celebrations are just over a month away!

Commencement Celebrations are just over a month away!

Class of 2023 Quote: “Caring for myself is not self-indulgence, it is self-preservation, and that is an act of political warfare.” – Audre Lorde

Seniors, you are in the final few weeks of your time at Colorado College. Can you believe it? Commencement is set for Sunday, May 28, at 8:30 a.m. in Ed Robson Arena. We can’t wait to celebrate with you!

As you head into the final block of the academic year, and the flurry of year-end activity that comes with it, here is the need-to-know information to get ready for Commencement:

Apply to Graduate Deadline: Friday, April 28
The deadline to apply to graduate is this Friday, April 28. You will not be able to walk in the ceremony in May, or claim your guest tickets, if you have not taken this important step. Students who are eligible will find the link to the application on their student menu in Banner SSB, and it only takes a few minutes to complete.

Submit Your Info for Senior Spotlights

We want to honor the outstanding achievements of our senior students! To be featured on CC’s social media accounts leading up to Commencement, just complete this quick survey, which asks you to share about your CC experience, favorite memories, and post-graduation plans.

Grad Images

If you had your photo taken on campus last week by Grad Images, watch for an email from Grad Images with instructions to view and purchase images. Grad Images will also be on campus during Commencement weekend:

  • Friday, May 26: Chapman Room at Ed Robson Arena, 1-4 p.m. (posed individual and family photos)
  • Sunday, May 28: Commencement ceremony (graduates crossing the stage and posed with diplomas). Register in advance at gradimages.com/registration to receive photos more quickly after graduation. Remember, you will be able to claim one free 5X7 photo, courtesy of President Richardson.

Ticket Information

Seniors who have applied to graduate will receive an email at the beginning of May with instructions for how to claim tickets for the Commencement and Baccalaureate ceremonies through Ticketmaster. Graduates must claim their free guest tickets by Friday, May 19. 

  • Baccalaureate, May 27: Shove Chapel tickets issued via Ticketmaster on first-come, first-served basis (max two per student), with overflow in Kathryn Mohrman Theatre.
  • Commencement, May 28: Five seated and two standing-room-only tickets per student
  • Please note: There will not be a waitlist for students and families who wish to claim more than the allotted number of free guest tickets. Instead, please connect with other students who do not plan to use all of their allotted tickets, and ask them to directly transfer their extra tickets to you or your guests via Ticketmaster.

Livestream Information

For family, friends, and members of the campus community who are not attending Commencement or Baccalaureate in person, both ceremonies will be livestreamed at www.coloradocollege.edu/commencement. Honors Convocation, which takes place on May 16, will be livestreamed at www.coloradocollege.edu/live.

Parking, Accessibility, and Venue Details

  • Ed Robson Arena has a clear bag policy, which will be enforced during Commencement weekend. Only clear bags and small clutch-sized purses will be allowed at entry. For more details on this policy, click here.
  • All Commencement attendees may park anywhere on campus (no fees or permits apply), except the first floor of the Ed Robson Arena parking garage on East Dale St., which is reserved as accessible parking for those with limited mobility.
  • Sign language interpreters will be onstage and visible from the jumbotron in Ed Robson Arena. Guests may also view captions on their mobile devices by pulling up the livestream at coloradocollege.edu/commencement.
  • American Medical Response will be located at Guest Services in the arena.

Planning your Commencement weekend schedule with family and friends? Don’t forget about these festivities:

  • President’s Reception: Immediately following the Commencement ceremony on Sunday, May 28, on Tava Quad until 1 p.m.
  • Departmental Receptions: Click here for dates, times, and locations of all academic department-specific receptions, most of which take place after Baccalaureate on May 27. Invitations are sent from each department.

Final details and reminders will be shared via email one week prior to Commencement. In the meantime, the full weekend schedule and the most up-to-date information is at www.coloradocollege.edu/commencement. We look forward to honoring you and your accomplishments!
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Apply to Join President’s Council

Graduation Season Begins with Honors Convocation

Honor Student Achievements and Recognize Faculty and Staff Mentors

Commencement festivities begin Tuesday, May 16, with Honors Convocation at 11 a.m. in Shove Memorial Chapel. President Richardson, Dean Emily Chan, and the Academic Events Committee invite the CC community to Honors Convocation. This will happen in place of the usual First Mondays event. There will be a livestream available on our website for those who are unable to attend in person. There is no need to register for the livestream.

During the ceremony, the recipients of the first Just World Awards will be announced. These new CC president’s awards recognize alumni, students, staff, faculty, and retirees who demonstrate their dedication to principles that create a more just and equitable world. Dean Chan will also be presenting professorships and faculty teaching awards.

Faculty and members of Cabinet are invited to participate in the procession for Honors Convocation. If you are interested, make sure you register in advance (note, this link will take you to registration for Honors Convocation, Baccalaureate, and Commencement). Please contact Brenda Soto with any questions.

Classes will adjourn at 10:30 a.m. Tuesday so all may attend the event and celebrate the inspiring individuals being honored for their academic, co-curricular, athletic, and other accomplishments. We hope to see you at the celebration!
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