Have you seen the new Administrative Calendar for 2015-2016? If not, here it is:
Colorado College Administrative Calendar
July 1, 2015- June 30, 2016
The college recognizes the following holidays and events:
HOLIDAY/EVENT DATE (s) observed
Independence Day – Friday, July 3, 2015
Return from Summer Schedule ** – Monday, August 17, 2015
Fall Conference – Thursday, August 20, 2015
Fall Break – Monday, November 23, 2015 – Friday, November 27, 2015
Thanksgiving – Wednesday, November 25, 2015 – Friday, November 27, 2015
Winter Break (college is closed) – Monday, December 21, 2015 – January 1, 2016
2016 Return – Monday, January 4, 2016
Spring Break (college remains open) – Thursday, March 10, 2016 – Friday, March 18, 2016
Commencement 2016 – Monday, May 16, 2016
Year End Celebration – Tuesday, May 17, 2016
Summer Schedule 2016 (9 mo)** – Wednesday, May 18, 2016 – Friday, August 12, 2016
Memorial Day 2016 – Monday, May 30, 2016
NOTE: Supervisors and department heads will inform staff of their 2016 return date if it is earlier
than January 4, 2016 and work schedule if they are expected to work during winter break.
** The summer schedule start date may be different for academic offices based on arrangements made
with the Dean’s Office.
Holiday Leave Information
• Memorial Day, Thanksgiving Day, Christmas Day, New Year’s Day – Full-time and part-time
benefit-eligible non-exempt staff who are required to work on these holidays, are paid their
regular rate of pay plus one and a half times their regular rate for hours worked OR will be given
equivalent time off during the next pay period or an agreed upon future date within the current
fiscal year. The immediate supervisor will determine which option is selected.
• Independence Day – Full-time and part-time benefit-eligible non-exempt staff who are required
to work on this holiday will receive their regular rate of pay and will take equivalent time off
during the next pay period or an agreed upon future date within the current fiscal year.
• Wednesday before and Friday after Thanksgiving, Winter Break (other than Christmas and New
Year’s) – Full- and part time benefit-eligible non-exempt staff who are required to work on these
days will be paid one-time their regular rate of pay for hours worked OR given equivalent time
off during the next pay period or an agreed upon future date within the current fiscal
year.The immediate supervisor will determine which option is selected.
• Full-time benefit-eligible exempt and non-exempt staff are paid their regular scheduled hours
for the remaining days during winter break. Staff must return to work for at least 5 business days
following winter break to be eligible for winter break pay.
• All non-exempt staff enters hours worked on Self-Service Banner using the appropriate earn
codes. The payroll department will provide information to enter data before winter break.
Commencement Information
All administrative offices are closed Monday, May 16, 2016, Commencement day from 8:30 to 1:00 pm.
While work duties and priorities may prevent the entire campus from participating, attendance is
encouraged to celebrate the Class of 2016.
Summer Schedule Information
The College’s official summer hours of operation are 8:30am to 5:00pm. Staff are expected to follow
their established summer work schedules. Department heads may arrange with staff to consider
alternative or flexible work schedules to meet the needs of the department. Non-exempt staff will
not be asked to work more than their normally scheduled number of hours per year, but may be asked
to work these hours in a more flexible schedule.
• Any changes to the established summer work schedule for staff must be discussed with Human
Resources prior to implementation. Any changes to the summer work schedule must stay within the
established budget for the position.
• Nine-month non-exempt staff follow the summer schedule dates unless the department
chair/supervisor determines other arrangements and it has been coordinated with Human Resources.
•All departments that directly support Summer Programs will be open on Memorial and
Independence Days. Departments that do not directly support Summer Programs will be closed.
ITS:Always fun, never boring (and ALWAYS informative!)
Respectfully submitted,
Linda Petro
