Congratulations, Jessica!

Jessica Badgeley, our GIS paraprofessional, has some exciting news to share:

The University of Washington in Seattle accepted me to be a graduate student in the Department of Earth and Space Sciences (ESS) on a PhD track. As one of the most prestigious programs for studying the cryosphere (the world of ice), ESS collaborates closely with Oceanography, Atmospheric Sciences, and the Program of Climate Change. I will be working with Dr. Eric Steig in ESS and Dr. Greg Hakim in Atmospheric Sciences to use ice core-derived precipitation information and climate models of the past 12,000 years to reconstruct the past Greenland Ice Sheet extent. This work is highly collaborative across universities and disciplines and is important for forecasting sea level rise from ice sheet melting as Earth’s climate warms.

Congratulations, Jessica; ITS: wishes you the very best on your new adventure!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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Minutes from the January 27, 2016 ITS:Division Meeting

Below are the notes from the January 27, 2016 division meeting:

Agenda

  • Paul Kuerbis – Ombudsperson to introduce himself and talk a little about the ombuds office
  • Budget – Brian
  • ITS: Interview – Angie will be sharing her summary about Randy Babb
  • Negotiation Training Overview – Vish will share what he learned at a recent training class he went to, as well as conduct a group activity
  • Other Business — Everyone

1) Brian introduced Paul Kuerbis.

Paul gave a brief history of ombuds. As the ombudsperson, Paul reports to the Executive Committee of the Board of Trustees. His services are available to every staff member. He is not a formal reporting avenue, nor does he perform investigations.

The ombud’s principles are confidential, informal, independent and neutral. More details about the principles and the ombuds office services can be found in the ombuds office brochure. Angie has copies if you’d like one or you are welcome to contact Paul for a copy (ombuds@coloradocollege.edu).

Paul’s office is currently located in Tutt Library #212. He will have a new location once the library renovations start.

2) Brian noted that he’s been asked budget-related questions in the staff one-on-one meetings.

Due to campus contingency funds being unavailable this fiscal year, ITS: needed to pay back part of the $1.4 million invested in the network upgrade during the last fiscal year (2014-2015).  The $917,000 that was to be added to the ITS: operating budget (beginning in 2015-2016 and to continue in an ongoing basis) was used to do this (minus a small portion that was used to create a position within the division).

For the 2016-2017 fiscal year, there is a potential that half of the additional $917,000 could be used for a payback to cover part of the approximately $1 million spent on the network upgrade in the 2015-2016 fiscal year.  This would occur only if there are no campus contingency funds available.

Endowment funds are not available for use.  Brian will provide updates about the budget process and what funds ITS: will have in the coming fiscal year as they become available.

3) Due to time running out, the remaining items will be shared at future division meetings.

Submitted by
Angie Bardsley
Administrative Assistant

Thank you, Angie, for taking great notes!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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TED O’clock on January 22, 2016 – Dare to Disagree

On January 22, 2016, ITS: gathered once again for TED O’clock, this time watching Margaret Heffernan’s talk, “Dare to Disagree.”  Here were some of the comments from the discussion that followed:

1) We need to become more afraid of silence than conflict.
2) Creating an open, safe environment is just the beginning.
3) People that disagree well see conflict as thinking.
4) You need to be prepared to change your mind in a meeting; you can’t just go into it planning only to defend your position.
5) We need to learn to appreciate the risk takers among us.
6) There is productive and unproductive conflict.
7) Debriefing after a conflict can help.
8) We need to work on separating the argument from the person.
9) Many people often take conflict personally.
10) Meetings can be better with conflict.
11) It is difficult to be in meetings with people that create conflict just to create conflict.  It is hard in those meetings to know what to say and not be considered insubordinate.
12) Excel@CC’s “The Great Communicator” class talks about conflict, so would be a good resource for those looking for more information.  I have a copy of Shari Harley’s book, How to Say Anything to Anyone, on order to arrive later this week (she is the facilitator of “The Great Communicator” class).

Please let me know if I missed any comment, suggestion, or question.

Also, please let me know if you have a TED talk that should be featured with TED O’clock.  We can add it to the list and you can lead the discussion!  This isn’t just my thing…this is for everyone in ITS:!  Please help to make this a great half hour once a block for everyone!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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A place to call home

After many months of planning and organizing (and waiting!), 818 N. Tejon is now occupied by the following ITS: residents: Angie Bardsley, Dave Armstrong, David White, Eric Raczkowski, Matt Gottfried, Linda Petro, and Brian Young.

The furniture was installed on Thursday, January 14, and while work on the building continues, everything was basically ready for folks to move in.  And so we did!  Here’s a look:

David White takes a load of office stuff from Barnes to 818.

David White takes a load of office stuff from Barnes to 818.

Matt and Angie head back to Barnes for another load (although it looks like Angie has her hands full already!).

Matt and Angie head back to Barnes for another load (although it looks like Angie has her hands full already!).

Be it ever so humble...(thanks Brian for the chairs out front!)

Be it ever so humble…(thanks Brian for the chairs out front!)

Angie's office (already decorated with Angie's smile!).

Angie’s office (already decorated with Angie’s smile!).

The conference room.

The conference room.

First floor galley kitchen.

First floor galley kitchen.

Dave's office (decorated with a surprised Dave!).

Dave’s office (decorated with a surprised Dave!).

Matt's office.

Matt’s office.

Linda's office (which doesn't echo as much as everyone else's!).

Linda’s office (which doesn’t echo as much as everyone else’s!).

Brian's office.

Brian’s office.

Angie is friendly on the inside and also from the outside!

Angie is friendly on the inside and also from the outside!

The back patio, which is begging to have a barbeque in better weather!

The back patio, which is begging to have a barbeque in better weather!

While not all of the spaces are pictured here, this gives you a basic idea of what things look like.  If you haven’t been over to the new building, be sure to stop by and take a look around.  This isn’t just a space for those who have offices here, it is for everyone in ITS:!

We’ll be having an ITS: open house in the coming weeks (with a campus-wise open house to follow that), so keep your eyes open for that invitation.  A building for ITS: is something to celebrate!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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That’s absurd, but really fun!

Today’s TED O’clock focused on the absurd, but in a really fun way:

Charlie Todd: The Shared Experience of Absurdity

Here are some of the comments that were shared after the group watched the talk:

1) We all need to look up more and take notice of the things going on around us.
2) The scenarios shown could help us generate some new communication strategies and how we share information with others on campus, so that we don’t always inundate people with email (for example, having an Internet game called, “Where’s Weston?” and when you find Weston, he is providing a demonstration about a new piece of technology).
3) If something is important to you, you make time for it.
4) Photographing and videotaping work we do provide alternative ways for ITS: to tell its story to others.
5) Play is a good thing, and you don’t need a reason to do it.  It is good to interject play into our daily lives, even (or sometimes especially) here at work.

I hope all who attended enjoyed this talk.  If you have a favorite TED talk, please be sure to share it with me so we can potentially add it to the list!

Our next TED O’clock will be on Friday, January 22 in the Yalich Board Room of the Spencer Center (the Board of Trustees board room on the first floor)…I hope to see you there!

Happy New Year, everyone…I hope 2016 is our best year yet!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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Time out for ITS:

All work and no play makes people cranky, so several ITS: folks got together, along with Max Henry, to relax and enjoy some time together at the Wild Goose Meeting House.  Jim Schulz shared a photo:

Adjusted pic - from Max's visit on 12-8-15

Looks like it was a fun time!

Thanks, Jim, for the photo!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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ITS:Division Meeting Notes from Friday, December 4, 2015

Thank you, Angie, for providing the minutes below:

Agenda

  • Discussion Topic: What Do You Want/Need from Division Meetings – Linda Petro
  • Update on open positions – Linda Petro
  • Changes in the Audio Visual area of Frontline Services – Joseph Sharman
  • Coverage over winter break – Linda Petro
  • All day maintenance day reminder – Linda Petro
  • Update on date of new firewall installation – Linda Petro
  • Kudos – everyone

Linda led the meeting.

Linda led a discussion about what the team wants from division meetings. Ideas included:

  1. Having team members interview each other about their roles and then present a short summary about what each person does at the January division meeting. Prior to the next division meeting, team members will draw names and spend 10-15 minutes getting to know each other. If someone is uncomfortable with presenting before the group, Linda offered to read their summary.
  2. Having more frequent social gatherings.
  3. Reserving a table at Rastall’s once a month where team members can gather for an informal lunch.
  4. Reserving the ITS: conference room during the lunch hour, so team members who bring their own lunch can eat together
  5. Sharing sensitive information
  6. Learning new skills
  7. Brainstorming solutions to issues or generating ideas
  8. Sharing updates from each group, particularly what’s coming up in the next few months that might affect others’ work

Linda invited everyone to provide agenda topics or upcoming changes for future meetings.

Linda shared that the ISO search committee has conducted phone interviews. Three candidates are being invited to campus during the half block. The Data Warehouse Administrator search was failed. Vish will rewrite the job description, and the job will be reposted after the first of the year.

Joseph announced that Dave McCann resigned. Joseph thanked the A/V team members for stepping in and assuming additional responsibilities. They are looking to restructure the A/V team, possibly outsourcing video production and hiring a full-time events person who handles video.

Joseph also mentioned horizontal teams. One will be formed soon to look at the phone system.

Linda discussed winter break coverage. We will function in our normal after-hours support system. All systems are expected to be up and running at all times during break. Linda recommended that everyone print the ITS: phone directory to have in their offices and take home prior to break.  It is located in the i: drive under the folder “PhoneNumbers.”

All day maintenance will occur on January 2. The new firewall is scheduled to be installed the week of December 28. If this date changes, a notification will be sent.

Kudos were shared.

Submitted by
Angie Bardsley
Administrative Assistant

If anyone has any additions or changes, please let Angie or me know.  Thank you all!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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TED O’clock on November 20, 2015

Thank you to everyone who attended our second “TED O’clock” event on November 20, 2015!  We had another great turnout!

Not everyone who attended is shown in the picture.

Not everyone who attended is shown in the picture.

This time, we watched Tim Harford’s “Trial, Error, and the God Complex.”  Here were a few of the thoughts shared afterward:

1) Focus, but don’t get hung up on one idea, especially if it doesn’t work.
2) Everyone needs to contribute (this was also covered in Margaret Heffernan’s talk from our first TED O’clock event).
3) Make mistakes in a good direction.
4) People are afraid to fail or try new things because of the error part of trial and error.
5) Our failures need to be celebrated (failure shouldn’t be confused with screwing up, which is making a mistake when you have the information, skills, and resources to do the job…failure is essentially trying something new and not knowing if it will work).
6)”Fire and readjust for facts.”
7) There is power in acknowledgement, so let’s not hide the fact that we are trying something new.
8) Perhaps we should have an award for failing (trying something new and having it not work).  Twitter had something called the “Fail Whale” so we might think of something of our own to have.
9) A good example of trying something new and having it succeed is the first part of the Banner XE roll out in the test environment.  No one on the team knew how it worked, but everyone got together, owned the work, and made it a success.  This is also a great example of being allowed to fail if needed in a safe environment.
10) The group discussed how to fail well in production.  While no solid solution was presented, many of the comments about this surrounded having a plan “B” (and “C,” etc.) and being prepared for anything that could happen.

Ultimately everyone in the room felt that the word “failure” had too many negative connotations and that perhaps the idea should be to come up with a better word to use.  Suggestions included “sparkle” (“Linda sparkled today!”…this is my personal favorite) and “had a hairball.”  Let’s continue to discuss this, because there is value in taking the stigma away from “sparkling.”

What did I miss in the conversation?  Please let me know so I can add it in!

Our next TED O’clock will be during half-block.  We’ll be watching something a little more fun to ease us all back into working full-time after being masters of our own schedules during the holiday break.

Do you have a TED talk you love?  Think it would be a good candidate for TED O’clock?  Send it my way so we potentially add it to the list of future TED O’clocks!

Adjusted pic - TED O'clock Logo

I look forward to seeing you at the next TED O’clock!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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B4, I25, and other fun “Bingo Lingo”

To celebrate making it to the end of block 3, the ITS: crew got together for some breakfast and bingo on Friday, November 13.  It turned out to be a lucky day for Vineesh Konda, Jim Grey, Weston Taylor, Angie Bardsley, Liz Scherkenbach, Danna Duncan, David White, and Joe Hinson, as they all won some fun prizes playing the game.  Our amazing new administrative assistant, Angie, took some pictures of the event:

Adjusted pic - the group - 11-13-15

Adjusted pic - the group 2 - 11-13-15

Adjusted pic - Linda and Joe with prize - 11-13-15

Thanks to everyone who came and thanks, too, to Angie for all of her efforts to make this a fun time for everyone!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

 

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A remodel for Sacred Grounds

Sacred Grounds in Shove Chapel just underwent a remodel that included new audio visual equipment!  In case you didn’t know, Sacred Grounds hosts spiritual life communities at CC, student support groups, community 12-step groups, and the Sacred Grounds Tea House, which is a student-led late-night gathering space that creates a warm, welcoming environment for the CC community from 9:00 pm-1:00 am.

Randy Babb shared these pictures of the new equipment and remodel:

An overview of the space

An overview of the space.

Look at all of this cool equipment (speakers, projector, screen, and more!)!

Look at all of this cool equipment (speakers, projector, screen, and more!)!

 

The control box up close.

The control box up close.

The space looks great, and I am guessing the students are loving the state of the art equipment…great job, Randy!

ITS:Always fun, never boring
Respectfully submitted,
Linda Petro

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